Many people may heard of PPTminimizer before, which is an optimization utility to compress and reduce the size of the Microsoft Office PowerPoint presentations and Word documents file format. PPTminimizer is now been renamed and renewed as FILEminimizer Office, currently at version 5.0 with added features and functionality.

FILEminimizer Office compresses PowerPoint, Word and Excel files and reduces the file size by up to 98% using an intelligent office file compression software technique which compresses pictures and embedded objects while still preserving the original file format and quality. The advantage of FILEminimizer Office is that the much smaller optimized office files remain in the original format. Which mean a PowerPoint .PPT file remains in .PPT format. The files are not zipped or compressed as archive, which requires user to unzip or extract when opening.

FILEminimizer Office is useful to compress Office files to a smaller size in its original format so that end-users can open, view, modify, edit, or print the file directly using corresponding Office applications. The smaller file size is ideal for sharing on web or sending via email attachment too.

Features of FILEminimizer Office v5.0:

  • Office compression for PowerPoint, Word and Excel by up to 98% – a 50MB document is compressed to 1MB in size.
  • Compresses PowerPoint 2007, Word 2007, Excel 2007 files – full optimization of PPTX, DOCX, XLSX files.
  • Compresses “old” PowerPoint 97 to 2003, Word 97 to 2003, Excel 97 to 2003 files – full optimization of PPT, DOC, XLS files.
  • Compresses pictures and embedded objects and reduces the size of Office files.
  • Keeps the original file format – simply edit, view and change it without the need to unzip.
  • Compresses StarOffice and OpenOffice files provided they are saved in a Microsoft format.
  • Compact edition runs directly from CD or USB flash drive – no installation required.
  • Integrated search function finds all optimizable files on the PC.
  • “Drag & Drop” files directly into FILEminimizer to optimize several files at once (batch processing).
  • Add-ins for PowerPoint, Word, Excel and Windows Explorer.
  • Pack and Go: send optimized email attachments with one click.
  • Outlook Add-in: compress PowerPoint, Word and Excel attachments automatically before sending.
  • Fully compatible with Windows Vista.

FILEminizer Office works best on Office files which contain images, pictures, photos, and embedded objects such Excel tables, Excel charts, Word documents, Visio diagrams, CAB drawings and etc. To maximize file size reducing, FILEminimizer Office can convert these embedded objects to simple pictures (flatten the objects), significantly reduce the size of objects, though some users who require to deal directly with the objects are not advised to allow the objects been flatten. For Office documents with just text, the percentage of reduction in file size is ignorable, or there won’t be any file size reduction at all, as shown in illustration below.

FILEminimizer Office

One of the main compression routine of FILEminimizer Office is pictures, photos, graphics, and images in the Office documents. Similar to FILEminimizer Pictures, users can select from default strong, standard, and low compression, or define custom compress for custom image resolution, keep or adjust JPEG (.jpg) compression factor (quality) and quality for DOC and XLSX formats.

FILEminimizer Office is priced at € 34.95 per license, or bulk order discount. 12 free optimizations (registration required) and 5 free optmizations trial of FILEminimizer Office is also available from download from For users who yet to convince on FILEminimizer Office, and do not want to install anything on the PC, FILEminimizer Office Compact Edition (Standalone) executable, which does not have add-ins for Microsoft Office and Outlook and can run directly from a USB flash drive or CD, is also available: FILEminimizerNR.exe.